Find the support that fits your event.

Every event is different, so every proposal is built around your needs.

Logistics Consulting

Your ideas. My experience. A plan you feel confident in.

Starting at$750for a single event

Within the service period in your agreement

See what's included

On-Site Event Management

Your plans. An experienced logistics partner by your side.

Starting at$3,500per event

Ideally begins at least three months before your event

See what's included

Full Event Logistics Management

A logistics partner throughout the planning process.

Starting at$7,500per event

Every event has its own timeline

See what's included

Logistics Consulting

10 hours of virtual sessionsFour planning toolsAdditional hours in 3 hour increments
A small group talking through ideas around a table while an ASL interpreter signs beside a flip chart
A laptop showing an event overview dashboard beside a notebook and coffee

What's included

  • 10 hours focused on your event.Through scheduled virtual sessions, we talk through your questions, review your plans, and explore practical options. Your hours can be spread across sessions within the service period outlined in your agreement.
  • Conversations around what you need.Not quite sure what you'd like guidance on? That's okay, too! We'll start with your event goals, where you are in the planning process, and what's on your mind. From there, we can talk through ideas, explore options, and focus on the details that matter most to you.
  • Four planning tools you can put to work!Along with your consulting sessions, you'll receive four tools to help organize your event:
    • Logistics TimelineKnow what needs to happen and when.
    • Budget TemplateKeep your event expenses organized.
    • Run of Show TemplateMap out what happens throughout your event, from start to finish.
    • RACI WorksheetClarify who's responsible for what, who makes decisions, and who needs to be kept informed.
    Never used these tools before? No problem! I'll walk you through how they work so you can put them to use with confidence.
How We Work Together

You bring your event, your ideas, and your questions. I bring event logistics experience, guidance, and an additional perspective to help you work through the details.

Think of our consulting sessions as dedicated time to ask questions, explore ideas, review your plans, and talk through your next steps. You'll remain in charge of planning and managing your event, with ECEM alongside you as a resource throughout our time together.

A Few Things to Know

  • Dedicated to your event: Your 10 consulting hours are reserved for the event identified in your agreement. Planning another event? We can establish a separate agreement for that, too.
  • Time set aside for you: We'll schedule our virtual sessions in advance at mutually available times. This package is designed around scheduled conversations rather than ongoing or immediate access between meetings.
  • Making the most of your hours: Your consulting time includes our virtual sessions, along with any agreed-upon document reviews or detailed email consultations. Simple scheduling communications won't count against your hours.
  • A timeline that works for your event: Your agreement will outline when our consulting relationship begins and when the included hours need to be used.
  • Need more time? Additional consulting hours are available in three-hour increments, scheduled and purchased separately, subject to availability.
  • Your event stays in your hands: Your organization remains responsible for carrying out planning tasks, communicating with vendors, managing contracts and payments, developing the budget, coordinating your team, and overseeing the event itself. ECEM provides guidance and the four included planning tools rather than taking on those responsibilities or creating additional custom event documents.

On-Site Event Management

Biweekly meetingsUp to 10 hours of on site coverageRun of show and staffing plan
A welcome sign beside rows of name badges on a registration table
An engaged audience, including a wheelchair user, applauding at a conference
An event team member greeting an arriving speaker at his car with an itinerary

What's included

  • Getting familiar with your event.I begin with a conversation about your goals, desired outcomes, team, and planning progress. I review your existing plans against my master logistics timeline, identify what still needs to be done, and confirm with you who will handle each item and when it needs to be completed.
  • A walkthrough with purpose.Together, we walk through the venue, review the layout and event flow, and discuss any suggested adjustments with the venue. I also develop an emergency plan with you and the venue.
  • Vendor coordination.I get acquainted with your vendors, review their contracted services and deadlines, and stay in communication with them throughout our work together, through the end of the event and completion of load out. A vendor reference sheet brings key contacts, service details, and deadlines into one place.
  • Regular conversations that keep us aligned.Six biweekly meetings give us dedicated time to review progress, work through questions, and stay ahead of upcoming deadlines. I prepare the agenda so we can make good use of our time together.
  • A clear plan for event day.I create a detailed run of show covering the event, vendor load in, and load out, and share it with your vendors and venue two weeks before the event. Updates are distributed as needed. You also receive an event day staffing plan outlining tasks, the suggested number of people needed, coverage times, and descriptions of the roles for your team and/or volunteers to fill.
  • On site logistics management.From vendor arrival through load out, I serve as the logistics point of contact for your vendors and venue. I set up the registration table using the materials your team has prepared and delivered, oversee vendor setup, confirm the room layout, coordinate with catering and AV, and keep the event running on time according to the run of show. When unexpected issues arise, I work through solutions and am prepared to pivot, always consulting you before making decisions or changes. Before leaving, I complete a final walkthrough with the venue.
  • A conversation after the event.Within three days after your event, we'll reconnect to reflect on what went well, discuss any challenges, and share observations and takeaways that can be useful for future events.
How We Work Together

Your event is a team effort, and our partnership is no different.

Your organization brings the vision, event goals, and knowledge of your audience. I bring event logistics experience, coordination, and an additional perspective to support the plans you've already put in motion.

We'll work closely with a designated contact from your organization who can share updates, provide information, and help keep everyone connected as the event approaches.

Working Together, Sharing Responsibilities

While ECEM coordinates the event logistics, your organization continues to oversee several important areas:

  • Finances and approvals: Your team selects vendors, manages contracts and the event budget, approves expenses, and handles invoices and payments. An authorized representative will be available on event day for decisions requiring your approval.
  • Program and event content: Your organization oversees speakers, presentations, program content, and decisions about the agenda. I'll coordinate the logistics around those elements.
  • Staff and volunteers: Your team recruits, assigns, and briefs the staff and volunteers supporting the event, including those handling registration. I'll develop the event-day coverage plan and can attend your pre-event team meeting to provide logistics updates and answer questions.
  • Event materials: Your organization prepares and delivers signage, registration materials, and other supplies to the venue within the approved delivery window. I'll coordinate their placement and setup as applicable, while your team remains responsible for collecting and taking them home afterward.
  • Information and documentation: Your team shares vendor agreements, final catering counts, certificates of insurance, and other required information so we can coordinate effectively with your vendors and venue.

Event-Day Coverage

Your package includes up to 10 hours of on-site logistics management, beginning three hours before your event and continuing through load-out.

If your event requires additional coverage beyond the included 10 hours, that time is billed at ECEM's hourly rate in full-hour increments, as outlined in your agreement.

Full Event Logistics Management

Logistics management leading up to the eventVendor RFPs and comparisonRegistration and room flow planningEverything on site
Guests networking at a product launch, with wayfinding signage and a lit product display
A vendor RFP listing event production, audio visual, food and beverage, decor, registration technology, and ground transportation
A planner reviewing a hotel room block on a laptop

What's included

  • A plan built around your event.We begin with a conversation about your event's goals, desired outcomes, audience, and ideas. From there, we'll identify the responsibilities, decisions, and people involved using a RACI worksheet (Responsible, Accountable, Consulted, and Informed).I'll also develop a logistics timeline so we have a clear picture of what needs to happen, when it needs to happen, and how everything fits together.
  • Vendor proposals that are easier to compare.We'll identify the services your event needs, and I'll prepare, distribute, and collect requests for proposals (RFPs) from potential vendors.I'll organize their responses into a comparison spreadsheet so you can review the options, ask questions, and make informed selections. Your organization makes the final decisions and enters into vendor agreements.
  • Vendor coordination from selection through load-out.Once vendors are selected, I'll become familiar with their contracted services, responsibilities, and deadlines.I'll coordinate logistics and maintain communication with your vendors throughout the planning process, event execution, and completion of load-out. I'll also maintain a vendor reference sheet so important information is organized and readily available.
  • A budget tool you can put to work.You'll receive a budget template with instructions, an at-a-glance summary, and separate sections for income and expenses.Not sure how to use it? I'll walk you through it.Your organization creates and maintains its event budget, makes spending decisions, and handles vendor payments. I'll help you understand how to use the template to keep everything organized.
  • A space that supports your event experience.We'll talk through how you envision the space, from the room layout and atmosphere to how attendees will move through the event.I'll share observations and recommendations based on the event's needs, then coordinate the agreed-upon arrangements with your venue and vendors. Decorating and décor installation remain with your team or contracted vendors.
  • A registration experience that's thoughtfully planned.We'll look at the attendee experience from the moment guests arrive, considering registration flow, check-in procedures, signage, accessibility, and ways to keep things moving.I'll coordinate the registration setup and prepare the area using materials your team has provided. Your organization continues to manage attendee information, prepare registration materials, and staff the registration area.
  • Regular conversations that keep us aligned.We'll meet monthly during the earlier planning stages, moving to biweekly meetings during the final three months before your event.These conversations give us dedicated time to review progress, talk through questions, coordinate upcoming deadlines, and make decisions together. I'll prepare an agenda to help us make the most of our time.
  • A walkthrough with purpose.We'll walk through the venue together to review room layouts, attendee movement, vendor access, event flow, and other important details.I'll share recommendations along the way, and we'll coordinate any agreed-upon adjustments with the venue. We'll also develop an emergency plan together with your venue team.
  • A clear plan for event day.I'll develop a detailed run of show that brings together the event schedule, vendor activities, load-in, transitions, and load-out.We'll review it together before I share it with your venue and vendors approximately two weeks before the event. Updates will be communicated as needed.You'll also receive an event-day coverage plan outlining responsibilities, assignments, and coverage times for your staff and volunteers.
  • On-site logistics management.From vendor arrival through load-out, I'll serve as the primary logistics contact for your venue and vendors.I'll oversee vendor setup, confirm room arrangements, coordinate with AV and catering teams, and keep the event moving according to the run of show.I'll also set up the registration area using materials your team has prepared and delivered.And when something unexpected happens, I'll assess the situation, communicate with your team, and recommend adjustments, consulting with you before making decisions that affect your event.Before wrapping up, I'll complete a final walkthrough with the venue to confirm load-out is complete.
  • A conversation after the event.Within three days after your event, we'll reconnect to reflect on what went well, discuss any challenges, and share observations and takeaways that can be useful for future events.
How We Work Together

Your event is a team effort, and our partnership is no different.

Your organization brings the vision, event goals, and knowledge of your audience. I bring event logistics experience, coordination, and an additional perspective to support your plans from the early planning stages through event day.

We'll work closely with a designated contact from your organization who can share information, provide updates, and help keep everyone connected as plans develop.

Working Together, Sharing Responsibilities

While ECEM manages the event logistics, your organization continues to oversee several important areas:

  • Vendor selection and contracts: You'll review vendor proposals, choose the vendors that best meet your needs, approve their services, and sign agreements. I'll coordinate the proposal process and manage logistics with your selected vendors.
  • Budget and finances: Your organization establishes and maintains the event budget, approves expenses, and handles invoices and payments. I'll provide the budget template and coordinate vendor logistics within the decisions you've made.
  • Program and organizational communications: Your team oversees speakers, presentations, scripts, invitations, committee communications, fundraising strategy, and sponsor solicitation. I'll coordinate the logistics supporting these activities.
  • Staff and volunteers: Your organization recruits, assigns, and briefs the people supporting your event, including registration staff. I'll develop the event-day coverage plan and can attend your pre-event team meeting to provide logistics updates and answer questions.
  • Event materials and décor: Your team prepares and delivers event materials, including signage and registration supplies, and arranges any decorating or décor installation. I'll coordinate applicable setup logistics with the venue and vendors. Your team remains responsible for collecting its materials and belongings afterward.
  • Information and documentation: Your organization provides the information needed to coordinate effectively, including final attendee and catering counts, vendor contracts, certificates of insurance, and other venue requirements.
  • Event-day decisions: An authorized representative from your organization will be available for consultation and approvals. I'll coordinate the logistics and recommend adjustments when needed, while financial and other decisions requiring client approval remain with your organization.

Planning and On-Site Coverage

Because every event is different, the planning timeline, meeting schedule, on-site coverage, and any additional services will be outlined in your proposal based on the event's size, duration, and logistics needs.

This gives us a shared understanding of the scope of our partnership before the work begins.

It starts with a conversation.

Tell me about your event and where you need help, and I'll build a proposal around it.

Let's talk